Privacy Policy
AuthenticAI, Inc. (hereinafter referred to as the “Company” and/or “We”) establishes the following privacy policy (hereinafter referred to as the “Privacy Policy”) regarding the handling of personal information obtained through the Company’s business activities, including the provision of various services and products.
This Privacy Policy shall apply in conjunction with the Company’s terms of service, guidelines, and other relevant documents (hereinafter referred to as the “Terms of Service, etc.”). In the event of any conflict between this Privacy Policy and the Terms of Service, etc., the provisions of the Terms of Service, etc. shall take precedence.
1. Personal Information
“Personal Information” refers to “personal information” as defined in the Act on the Protection of Personal Information, and means information regarding a living individual that can identify a specific individual through the name, date of birth, address, telephone number, contact information, or other descriptions contained in such information, as well as data regarding physical appearance, fingerprints, and voiceprints, and information such as health insurance card numbers that can identify a specific individual based on the information alone (personal identification information).
- Regarding Cookies, Advertising Identifiers, and IP Address Information
Cookies, advertising identifiers (including, but not limited to, Identifier for Advertisers (IDFA) and Google Advertising Identifier (AAID)), and IP address information (hereinafter collectively referred to as “Cookies, etc.”) are generally not considered Personal Information because they cannot identify a specific individual on their own. However, if this information is used in conjunction with Personal Information, we will treat it as Personal Information. Furthermore, this information may be treated as personally related information, and we will handle it appropriately in accordance with applicable laws and regulations.
We may use Cookies, etc. to improve the convenience of our services and optimize ad delivery. You can refuse Cookies, etc. through settings in your browser or operating system. Please note that if Cookies, etc. are disabled, certain features or services may not function properly or may become unavailable.
2. Methods of Collecting Personal Information
We collect Personal Information from customers, business partners, and other third parties through lawful and fair means. Methods of collection include, but are not limited to, the following:
(1) Collection through registration, application, use, or other related procedures for services provided by the Company
(2) Information obtained when applying for or participating in seminars, events, webinars, etc., hosted by the Company
(3) Information obtained during recruitment screening, internships, or other recruitment-related procedures
(4) When collected during the process of concluding or fulfilling contracts with business partners, conducting business negotiations, or performing other business operations
(5) When obtained in connection with the use of payment services or other transactions
(6) When lawfully provided by our partners (including information providers, advertisers, ad distribution providers, and other third parties with whom we have a contractual relationship; hereinafter referred to as “Partners”)
(7) When collected in connection with the use of our website, inquiries, requests for materials, or other activities related to our business operations
3. Purposes of Collecting and Using Personal Information
We will use Personal Information we have obtained through lawful and fair means within the scope of the following purposes.
(1) To provide, operate, maintain, and improve our services
(2) To conduct various procedures and provide responses related to seminars, events, recruitment activities, and other business activities of the Company
(3) To respond to inquiries, consultations, and other communications from customers, business partners, and others (including identity verification)
(4) To provide information such as announcements, notifications, email newsletters, and campaign details regarding our services, seminars, events, recruitment information, and other business activities
(5) To provide system maintenance updates, important notices, and other necessary communications
(6) To prevent unauthorized use, detect unauthorized access, address violations of service terms and conditions, and otherwise ensure the proper operation of our services
(7) To manage the viewing, modification, and deletion of registered information, and to enable customers to perform various procedures
(8) To bill for usage fees, process payments, and handle related administrative tasks for paid services
(9) To improve the quality of our services, plan and develop new services, and conduct marketing analysis
(10) For purposes incidental to the purposes listed in the preceding items
4. Changes to the Purpose of Use
We shall change the purpose of use of Personal Information only when it is reasonably deemed to be related to the original purpose.
In the event of a change in the purpose of use, we shall notify the individual of the revised purpose using our prescribed method or publish it on our website.
5. Outsourcing of the Handling of Personal Information
The Company may outsource all or part of the handling of Personal Information, in connection with sales and reception operations, repair services, billing and credit-related operations, website and system operations, the implementation of events and campaigns, data processing and analysis, and other operations related to the Company’s business. In such cases, the Company will select a business operator deemed capable of handling Personal Information appropriately, and will exercise appropriate supervision over such contractor to ensure the security of Personal Information.
6. Provision of Personal Information to Third Parties
We will not provide any Personal Information to third parties without the individual’s consent. However, this does not apply in the following cases or when required by law:
(1) When it is necessary to protect human life, physical safety, or property, and obtaining the individual’s consent is difficult
(2) When it is particularly necessary for the improvement of public health or the promotion of the sound development of children, and it is difficult to obtain the individual’s consent
(3) When it is necessary to cooperate with a national agency, a local public entity, or a person entrusted by such an entity in the performance of duties prescribed by laws and regulations, and obtaining the individual’s consent would likely impede the performance of such duties
(4) When a business, including the individual’s personal information, is transferred due to a merger, corporate split, business transfer, or other reasons
(5) When taking necessary measures, including legal action, regarding a breach of a contract entered into with us by the individual
(6) In other cases required by law
When we provide and/or transfer Personal Information to a third party based on the individual’s consent, we will create and retain records regarding the following matters:
(1) The fact that the individual’s consent has been obtained and other grounds for the provision
(2) The name or designation of the third party, or other information sufficient to identify the third party
(3) The name of the individual identified by Personal Information and other information sufficient to identify that individual
(4) The categories of Personal Information
7. Joint Use
We may jointly use Personal Information obtained from the individual with affiliated businesses or other third parties to the extent necessary for providing our services. In such cases, we will publicly disclose in advance the items or scope of Personal Information to be jointly used, the scope of the parties involved in the joint use, the purpose of the joint use, and the name or title of the person responsible for managing such Personal Information (in the case of a corporation, this includes the name of the representative).
8. Disclosure of Personal Information
When requested by the individual to disclose its Personal Information, we will disclose it to the individual without delay. However, if disclosure would result in any of the following circumstances, we may withhold all or part of the information. In such cases, we will notify the individual of this fact without delay.
(1) Where there is a risk of harm to the life, body, property, or other rights and interests of the individual or a third party
(2) Where disclosure is likely to significantly impede the proper conduct of our business
(3) Where disclosure would otherwise violate laws or regulations
Notwithstanding the foregoing, we do not disclose any information other than Personal Information to the individual making the disclosure request.
9. Correction and Deletion of Personal Information
If the individual believes that Personal Information held by the Company is incorrect, the individual may request the Company to correct, add to, or delete such Personal Information (hereinafter referred to as “Correction, etc.”) in accordance with the procedures established by the Company.
If we receive such a request from the individual and determine that it is necessary to comply with the request, we shall correct, add to, or delete the relevant Personal Information without delay.
If we make Correction, etc., based on the above procedures, or if we decide not to make such Correction, etc., we shall notify the individual without delay.
10. Suspension of Use of Personal Information
If the individual requests the suspension of use or deletion (hereinafter referred to as “Suspension of Use, etc.”) of Personal Information on the grounds that it is being handled beyond the scope of the purpose of use or was obtained by improper means, the Company shall conduct the necessary investigation without delay.
Based on the results of the above investigation, if the Company determines that it is necessary to comply with the request, it shall suspend the use of the relevant Personal Information without delay.
If we suspend use, etc., based on the above procedure, or if we decide not to suspend use, etc., we will notify the individual without delay.
Notwithstanding the foregoing, if Suspension of Use, etc., would entail substantial costs or if it is otherwise difficult to suspend use, etc., and if alternative measures necessary to protect the rights and interests of the individual can be taken, we may implement such alternative measures.
11. Changes to the Privacy Policy
The contents of this Privacy Policy may be amended without notice to the individual, except as otherwise provided by law or in this Privacy Policy.
The revised Privacy Policy shall take effect upon its posting on our website. However, we will notify the individual in advance of any changes that we deem significant.
12. Inquiries
Please direct any inquiries regarding this Privacy Policy to the contact below.
World Kita-Aoyama Building, 3-5-10 Kita-Aoyama, Minato-ku, Tokyo 107-8526
Privacy Policy Manager, AuthenticAI, Inc.